1. How can I take Backup of my LIBSYS database?
There are basically two database directories in LIBSYS i.e. DFIL and BFILEXX on Windows platform and DFILEX and BFILEXX in UNIX platforms. You have to take backup of these two directories only. If you are on Windows platform you can use Winzip to take backup. Backup can be taken in a floppy or a Hard disk itself. Even you can use backup devices like zip drive or Tape drive to take the backup.
If you are using UNIX platform then you can use cartridge tape or DAT tape to take the backup. The backup device should be configured with the UNIX and the entry of device name should be available in device file which is in /usr/lsys. For taking backup you can give the following command from user a/c ($ prompt): -
a. Whether you want to take the backup in floppy or cartridge tape (other then floppy any device configured with UNIX to take the backup).
Important: while taking backup make sure nobody is using LibSys.
2. I am not able to generate any report, as the system hangs when I try to do the same.
Ans. Following could be the possibilities: -
Platform Windows/NT/2000 Unix/Linux/Sun
b. Free disk space should be available on the drive / file system where LIBSYS is installed.
c. Check the permissions, whether you have write permission on work file/print file directories.
3. What precautions should I take while doing system-related house keeping jobs?
Ans. While doing system-related jobs like Updating/Rebuilding inverted files you must make sure nobody is using LIBSYS. Even when you are running any utilities nobody should be using LIBSYS. If you are using LibSys 4 you can stop lsserver (Windows NT/2000) or ls_server (Sun/Unix/OSF-1/Linux) so that nobody would be able to access through client machine.
4. Where are my saved files available in LIBSYS?
Ans. If you use the standard path setting of LIBSYS all the print files would be available in \info\libsys\pfil\ (Windows) and /usr2/libsys/pfilex (UNIX). Please note 'info' or 'usr2' would be replaced with appropriate directories where LibSys is installed.
5. I am trying to import data into LIBSYS but system says "no records to process".
Ans. Following could be the possibilities: -
b) Make sure your source file contains records and the source file format is supported by LibSys.
Ans. Yes even after importing the records or data-entry you can always retrieve the control nos. and their titles. Use the following: -
7. I have entered new books in LIBSYS but the system is not showing in OPAC.
Ans. After entering new records in LibSys you have to update inverted files (LibSys -> Cataloguing -> Housekeeping -> Update Inverted files).
8. I have removed a title from Cataloguing but still it is shown in OPAC and also in OPAC some entries are shown as 'entry removed'.
Ans. Once you have removed a title in LibSys it would be displayed in OPAC as entry removed until you rebuild the Inverted files.
9. In circulation a member has returned the book but still system shows the same in his a/c although when we check the status of the book it is 'on shelf'.
Ans. In such situation you should run the following Utilities: -
10. I am not able to generate overdue reminders in circulation.
Ans. Check the following possibilities: -
11. What is TRANSACTIONS LOG file?
Ans. TRANSACTIONS LOG is a file that keeps track of all the happenings in the circulation module. It can hold upto 999999 thousands transactions. By having a look at it you can find what has happened during a given time and who has done. Various other reports Management Reports are generated on the basis of this file.
Ans. You can get a summary of the collection of your Library by using the following: -
Important: For generating more exhaustive reports on your collection use LibSys -> Circulation -> Management Reporting -> Statistics on Stock (I) & (II).
13. Can I send the order in Acquisition directly through e-mail?
Ans. Libsys provide you the facility to send order directly through e-mail.
14. What is 'title in process'?
Ans. Title in process are the title which have come through Acquisition i.e. the title has come to cataloguing after passing through various process of Acquisition like Approval, Ordering, Invoicing, Accessioning etc.
In other words title in process are those titles, which have been processed through Acquisition and now ready for technical processing in cataloguing.
15. System is not showing accession numbers in OPAC.
Ans. For rectifying this error, review the following: -
Libsys -> Cataloguing -> System Setup -> Indexing/OPAC
If still problem persists try this: -
Libsys -> Utilities -> check accn. nos.
LibSys -> Utilities -> Update 'Title Status'.
16. Can I print the address slips of my library member through LibSys?
Ans. Libsys provides you the facility for printing address slips of members. Try the following steps for taking print out of address slips:
17. System is giving I/O error. What should I do?
Ans. Note down the messages it generates while giving I/O ERROR
Important: Use this option only when required. Re-organize only the required file.
18. How can we do stock-verification through LibSys?
Ans. Stock Verification through LibSys involves three steps.
Step 2. Verification
You can also use Portable Data Capture Unit. After scanning the accession nos. process the output in the software provided with this unit and transfer the processed file to LibSys (it should be copied in WORK FILES PATH). Now in verification dialog click on 'FROM FILE' and give the file name. System will do the verification through File.
Step 3 Verification Report
This is the final step of stock verification. Once finished with verification generate this report. Uncheck all the options just check 'on shelf'. This report will give you the list of titles, which are not yet verified and are 'On Shelf'. Such cases have to be reviewed and the library should take appropriate action.
Important: System will take care of all the documents checked-out, Collection Updated (Missing, Withdrawn) etc. through LibSys.