LIBSYS Neo Acquisition Module - Smart, Streamlined, and Scalable.

Effortless Procurement, Maximum Efficiency

The Acquisition Module in LIBSYS Neo is designed to simplify, automate, and optimize the entire library procurement process—from selection to invoicing. Whether managing print books, e-resources, or subscriptions, this AI-powered module ensures seamless acquisitions with real-time tracking, budget control, vendor integration, and compliance with global standards like EDIFACT and GST.

Key Capabilities

• End-to-End Acquisition Workflow – Manage ordering, approvals, invoicing, and payments effortlessly.
• Budget & Fund Management – Allocate, monitor, and track budgets across multiple funds in real-time.
• Automated Vendor Integration – Connect with publishers, suppliers, and aggregators for direct order placements using EDIFACT standards.
• Multi-Currency & Tax Compliance – Handle international purchases with automated exchange rates, tax calculations, and GST compliance.
• Seamless Approval Process – Set up custom workflows for purchase approvals and financial authorizations.
• E-Resource Subscription Management – Track renewals, access status, and licensing agreements with ease.
• Intelligent Reporting & Analytics – Gain deep insights with real-time dashboards, expenditure reports, and cost analysis.

Focused Spaces – Smarter, More Intuitive Workflows

The Focused Spaces in LIBSYS Neo bring a revolutionary approach to acquisition management, ensuring that library staff can work with maximum efficiency and zero clutter. Each acquisition process—ordering, vendor management, invoicing, and budget tracking—has a dedicated, intuitive space where users can find all relevant actions and data in one place.

• Minimal Navigation – No more hunting through complex menus! Each function is grouped logically for a seamless experience.
• Task-Oriented Workspaces – Focused views for fund management, order tracking, invoice processing, donation management and vendor interactions.
• AI-Assisted Recommendations – Get smart purchase suggestions based on past acquisitions, user demand, and collection trends.
• Real-Time Notifications – Stay updated with auto-alerts on budget limits, order approvals, overdue invoices, and renewal reminders.

Smarter Acquisitions, Stronger Libraries

With LIBSYS Neo, libraries can eliminate manual paperwork, reduce procurement delays, ensure financial accuracy, and maintain compliance with GST and EDIFACT standards—all while providing a transparent, controlled, and hassle-free acquisition experience.

Upgrade to LIBSYS Neo – The Future of Library Acquisitions is Here!

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